Add citations in a Word document

In Word, you can easily add citations when writing a document where you need to cite your sources, such as a research paper. Citations can be added in various formats, includingAPAChicago-style, GOST, IEEE, ISO 690, andMLA. Afterwards, you cancreate a bibliographyof the sources you used to write your paper.

To add a citation to your document, you first add the source that you used.

On theReferencestab, in theCitations & Bibliographygroup, click the arrow next toStyleand click the style that you want to use for the citation and source. For example, social sciences documents usually use the MLA or APA styles for citations and sources.

Click at the end of the sentence or phrase that you want to cite.

On theReferencetab, clickInsert Citationand then do one of the following:

To add the source information, clickAdd New Source, and then, in theCreate Sourcedialog box, click the arrow next toType of Source, and select the type of source you want to use (for example, a book section or a website).

To add a placeholder, so that you can create a citation and fill in the source information later, clickAdd New Placeholder. A question mark appears next to placeholder sources in Source Manager.

If you chose to add a source, enter the details for the source. To add more information about a source, click theShow All Bibliography Fieldscheck box.

ClickOKwhen finished. The source is added as a citation at the place you selected in your document.

When youve completed these steps, the citation is added to the list of available citations. The next time you quote this reference, you dont have to type it all out again. You justadd the citation to your document. After youve added a source, you may find you need to make changes to it at a later time. To do this, seeEdit a source.

If youve added a placeholder and want to replace it with citation information, seeEdit a source.

If you choose a GOST or ISO 690 style for your sources and a citation is not unique, append an alphabetic character to the year. For example, a citation would appear as [Pasteur, 1848a].

If you choose ISO 690-Numerical Reference and your citations still dont appear consecutively, you must click the ISO 690 style again, and then press ENTER to correctly order the citations.

Click at the end of the sentence or phrase that you want to cite, and then on theReferencestab, in theCitations & Bibliographygroup, clickInsert Citations.

From the list of citations underInsert Citation, select the citation you want to use.

The list of sources that you use can become quite long. At times, you might need to search for a source that you cited in another document.

On theReferencestab, in theCitations & Bibliographygroup, clickManage Sources.

If you open a new document that does not yet contain citations, all of the sources that you used in previous documents appear underMaster List.

If you open a document that includes citations, the sources for those citations appear underCurrent List. All the sources that you have cited, either in previous documents or in the current document, appear underMaster List.

To find a specific source, do one of the following:

In the sorting box, sort by author, title, citation tag name, or year, and then look for the source that you want in the resulting list.

In theSearchbox, type the title or author for the source that you want to find. The list dynamically narrows to match your search term.

Note:You can click theBrowsebutton inSource Managerto select another master list from which you can import new sources into your document. For example, you might connect to a file on a shared server, on a research colleagues computer or server, or on a Web site that is hosted by a university or research institution.

On theReferencestab, in theCitations & Bibliographygroup, clickManage Sources.

In theSource Managerdialog box, underMaster ListorCurrent List, select the source you want to edit, and then clickEdit.

Note:To edit a placeholder to add citation information, select the placeholder fromCurrent Listand clickEdit.

In theEdit Sourcedialog box, make the changes you want and clickOK.

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